Your home office or small business office can look better and function better using Lean Office and Kaizen Events.
1. Design Your Vision
We discuss your expectations and specific goals. We also determine how to measure your success in achieving these goals.
2. Eliminate Your Obstacles
We examine the stumbling blocks you currently experience in your workplace. During this step, we take a tour of your premises, get familiar with existing systems, and meet all the people involved in the project. We call this a Productivity Environment Assessment. Depending on your office environment and the number of people involved, we can either meet with each person individually or as a group. The tool we use here is our Scorecard.
3. Commit Your Resources
In this phase we discuss the resources you have to invest in the project. These resources include budget, time, and personnel.
4. Select Your Tools
Based on your vision, obstacles, and resources, we then structure a Game Plan for implementation. This plan of action is specifically tailored to your situation and may include some or all of the following services and tools that guarantee success in managing paper, electronic files, and time:
- Sort, Set and Shine Day
- File System Set Up Day
- Digital System Day
- Task Management Day
- Office Communication Day
- Front Line Administrative Staff Day
- Branding and Image Day
5. Maintain Your Success
The final step is to verify that your goals were achieved, i.e., that the system works for everyone and that a plan specific to your needs is in place for maintaining success. This is accomplished with a commitment from us to follow-up with you.
You Choose How to Implement the Plan
After receiving your Game Plan, it's your choice to contract with us to implement the plan or train you to carry out the plan on your own.
Your Organized Office
Office Records to be archived
- Minutes of meetings of boards, committees, working groups, task forces, etc.
- Annual reports, staff reports, and special reports
- Year-end financial statements and auditor’s’ reports
- Maps, blueprints, and plans of buildings
- Photographs, films or videos of staff, buildings, and events
- Personnel records
- Legal papers and contractual documents, such as charters, mergers, and acquisitions, bankruptcy proceedings, etc.
- Personal papers of former company presidents or other policy makers
- In-house newsletters, company histories, advertising, promotional literature and other publications
- Product and equipment design specifications